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The UK Civil Aviation Authority (CAA) has implemented changes to UK private flying cost-sharing rules. These changes have been implemented as exemptions to overarching rules and are in place until 21st April 2017; whereby they may be cancelled, altered or extended. 

We have taken time to review and summarise the implications of these changes based on CAA Information Notice IN-2015/029 dated 10th April 2015. Whilst the notice is broader in scope than cost-sharing, the key points related to cost-sharing by private persons are shown below.


Based on IN-2015/029, ORS4 No. 1094 and  CAA notice on Annex II aircraft

  1. The flight must not be categorised as public transport or commercial air transport
  2. The group sharing the costs must not exceed 6 people and the pilot must contribute an amount
  3. The flying group may comprise of private persons i.e. friends, relatives, colleagues, acquaintances etc.  
  4. The intent of the flying is for mutual enjoyment and not for a pilot to provide a transport service to members of the public
  5. Only direct costs may be shared i.e. fuel, airfield charges, aircraft rental fee
  6. No annual costs can be included e.g. aircraft parking/hangarage, aircraft maintenance or insurance where applicable
  7. There must be no element of profit

Only non-complex motor-powered aircraft are permitted –

Aeroplanes: <5,700kg MTOW, <= 19 seats, only 1 pilot necessary, single or multi-engine piston, or a single engine turboprop

Helicopters: <3,175kg MTOW, <= 9 seats, only 1 pilot necessary and must not be a tilt rotor aircraft

Three other requirements have also been removed which mean that:

  • The pilot no longer needs to contribute an equal or greater amount across the cost-sharing group. The amounts can be disproportional and should be agreed amongst the flying group
  • The intended flight may be published or advertised as long as it meets all of the conditions above. In addition, it must make clear that it is a cost-sharing flight between private individuals and give any impression that it is a public or commercial flight
  • From August 2016, these changes will apply to EASA type approved aircraft throughout the EU. For non-EASA (Annex II) aircraft, the applicability of the rules will remain dependent on the implementation of the scheme by individual EU member states

For further details, we recommend that you review the authoratative documents IN-2015/029 and ORS4 No. 1094 and the references contained therein.

Useful links

CAA Information Notice IN-2015/029

CAA General Exemption E 4020 No. 1094

EASA Regulation EC No. 216/2008

Non-EASA Annex II aircraft